The Best Tanning Salon Software of 2025

The right software for your tanning salon should make managing your business feel effortless—just like the glowing results you deliver to your clients. If instead it’s leaving you stressed and scrambling, it might be time to switch things up.

Whether you’re an established pro in the tanning industry or just starting to explore your options, this guide will walk you through everything you need to know—from must-have features and pricing to the top tanning salon software platforms of the year.

Let’s start with the basics…

What Is Tanning Salon Software?

Tanning salon software is the engine behind a smooth-running business, helping you manage bookings, memberships, inventory, and more from one place. Its goal is simple: streamline your operations, enhance the client experience, and free up your time so you can focus on delivering that perfect bronze glow.

Next, we’ll break down the essential tools and features to look for—and how the right platform can keep your tanning salon organized, efficient, and ready to shine.

Core Functions

Appointment Scheduling: Effortlessly book, reschedule, and manage tanning sessions with a user-friendly online calendar. Look for features like automated reminders, self-service booking, and waitlist tools to keep your schedule full and minimize no-shows.

Client Management: Store detailed client profiles with notes on preferred tanning levels, session history, and skin type considerations. The right software makes it easy to deliver more personalized service, build loyalty, and track progress over time.

Resource Management: Efficiently coordinate tanning beds, spray booths, and staff to avoid overlaps and downtime. With everything organized behind the scenes, you can ensure every appointment runs smoothly from start to finish.

Point of Sale (POS): Streamline sales of sessions, memberships, and tanning products with an integrated POS system. Top platforms support contactless payments, prepaid packages, gift cards, and easy tipping—creating a seamless checkout experience for every client.

Inventory Management: Keep tabs on your tanning lotions, aftercare products, and retail items with smart inventory tracking. Automate reorders, receive low-stock alerts, and ensure your shelves are always stocked with client favorites—no more last-minute supply runs.

Staff Management: Make scheduling a breeze, monitor performance, and set up payroll or commission structures all in one place. With the right tools, your team stays organized, motivated, and focused on delivering flawless tanning results.

Marketing & Promotions: Drive new business and keep regulars coming back with built-in marketing tools. From targeted email and text campaigns to referral incentives and social media integrations, the best platforms help your tanning salon stay visible and in demand.

Reporting and Analytics: Get a clear view of your business with real-time data on revenue, booking trends, and client retention. Insightful analytics help you fine-tune your operations, forecast growth, and make smarter decisions for the future.

Now, let’s see how these features work in real-world tanning salon scenarios:

Tanning Salon Software Scenarios

1. Imagine a boutique tanning studio, SunGlow Lounge, tucked away in a bustling downtown district. With a small but dedicated team and a loyal roster of clients, the studio is known for its personalized service and flawless, natural-looking results.

The owner, Calliope, decides it’s time to invest in tanning salon software after juggling scheduling, memberships, and product tracking by hand became too overwhelming. Once the new system is in place, everything changes:

How Tanning Salon Software Helps:

• Streamlined Booking: Clients can now schedule their tanning sessions online, cutting down on phone calls and freeing up staff to focus on in-person service.

• Inventory Control: The software monitors lotion, spray solution, and retail stock, sending alerts before popular products run out.

• Client Management: Detailed client profiles include preferred tanning levels, skin type notes, and session history, allowing the team to personalize every visit.

• Financial Insights: Built-in reports reveal peak booking times, revenue patterns, and top-selling services, helping Calliope plan staffing and promotions more strategically.

Outcome: SunGlow Lounge keeps its boutique charm while running more smoothly than ever. With better organization, enhanced client experiences, and valuable business insights, the studio sees both satisfaction and revenue soar.

2. Bronze Horizon is a mid-sized tanning salon in a busy city center, offering a mix of UV tanning beds, spray tans, and skincare services. With a growing client base and multiple team members to manage, the staff was struggling to keep up with the volume of bookings, product restocks, and scheduling tasks by hand.

How Tanning Salon Software Helps:

• Centralized Operations: Salon manager Alessandra now manages appointments, memberships, staff schedules, and inventory all from one dashboard, making daily operations far more efficient.

• Staff Scheduling: Automated scheduling ensures there’s always enough staff during peak hours without overbooking or unnecessary downtime.

• Personalized Client Experience: Stored session preferences, skin type notes, and past tanning history allow Alessandra’s team to deliver tailored results and stronger client relationships.

• Analytics and Reporting: Detailed reports reveal which services are most profitable, peak booking periods, and retention metrics—helping Alessandra make smarter decisions for growth.

Outcome: With tanning salon software, Bronze Horizon runs like a well-oiled machine. Operations are smoother, clients enjoy a more consistent and personalized experience, and profitability continues to climb. Alessandra can now focus on expanding services and scaling the business with confidence.

Key Features and Considerations

By now, it’s clear that tanning salon software can completely transform the way you run your business. From eliminating scheduling headaches to organizing client details and automating everyday tasks, the right platform should be considered a must-have—not just a nice-to-have.

Before committing to a specific solution, here are some of the most important features and considerations to keep in mind:

Online Booking and Calendar Management

A reliable online booking system is essential for any modern tanning salon. It gives clients the freedom to book their sessions 24/7, reduces back-and-forth phone calls, and ensures a smooth, convenient experience from the start.

Prioritize software that shows real-time availability, sends automated confirmations and reminders, and makes it easy to manage multiple team members, rooms, or locations.

Bonus points if it integrates with tools like Google Calendar, Outlook, or iCal—these integrations can help prevent scheduling conflicts and give you more flexibility in how you manage your day.

Client Management

Strong client relationships are the heart of any successful tanning business. The best software will store detailed profiles that include contact information, tanning preferences, skin type notes, session history, and product purchases—all in one place.

With these insights, you can personalize recommendations, track progress toward tanning goals, and deliver a more customized experience every time they visit. Features like loyalty rewards, personalized follow-ups, direct messaging, and digital consent or intake forms further simplify communication and strengthen client retention.

Point-of-Sale (POS)

A dependable POS system is essential for simplifying checkouts and managing your salon’s financials. Your tanning salon software should support secure, flexible payment options—including credit cards, gift cards, mobile wallets, and online payments—to make every transaction seamless.

But great POS systems go beyond just processing payments. Look for one that also tracks product sales, manages inventory, issues invoices, and generates detailed financial reports. These features not only keep your operations running smoothly but also give you valuable insights into sales trends and overall business performance.

Employee Management

Coordinating staff schedules, payroll, and performance shouldn’t feel like a full-time job. Tanning salon software with built-in employee management tools allows you to schedule shifts efficiently, track hours, and generate payroll reports—all from one platform.

Advanced systems even include commission tracking and performance metrics, helping you reward top performers and keep your team motivated. A strong employee management feature set improves workflow, reduces administrative stress, and keeps operations running like clockwork.

User-Friendliness

The best tanning salon software should be intuitive and easy for everyone on your team to use—no tech expertise required. A clean, well-organized interface helps staff learn the system quickly, while a smooth client-facing experience ensures bookings and checkouts feel effortless.

Look for platforms with minimal setup time, helpful training resources, and straightforward navigation. The easier it is to use, the more time you and your team can spend focusing on what matters most: delivering glowing results and an unforgettable client experience.

Customer Support

Even the best software can hit the occasional snag—so having responsive, reliable customer support is crucial. Choose a tanning salon software provider that offers multiple support channels, like phone, email, and live chat, so you can get help quickly when you need it.

A robust knowledge base with FAQs, tutorials, and troubleshooting guides is another huge plus, helping you solve smaller issues on your own and get back to business fast. With dependable support in your corner, technical problems won’t slow down your day or disrupt the client experience.

Integrations

Your tanning salon software should work seamlessly with the other tools that keep your business running. Look for platforms that integrate with accounting software, marketing tools, email platforms, and calendar systems.

The more integrations available, the easier it is to automate tasks and reduce manual work. Before you commit to a platform, double-check that it connects smoothly with the tools you’re already using. A well-integrated system keeps operations organized, data synced, and your salon running at peak efficiency.

Cost Considerations

Striking the right balance between features and budget is crucial when choosing tanning salon software. Most platforms offer tiered pricing plans, with entry-level packages covering the essentials and premium tiers unlocking more advanced tools like automated marketing campaigns, loyalty programs, or in-depth analytics.

Before committing to a plan, carefully assess your salon’s current needs and future growth goals. Choosing a feature-packed system too early could mean paying for functionality you won’t actually use—at least not yet.

Pricing Factors

Several key elements influence tanning salon software pricing, including the size of your business, the number of staff members using the platform, and the scope of features you need. Smaller studios or mobile tanning businesses may find basic plans perfectly adequate, while larger salons with high appointment volumes might benefit from more comprehensive systems that handle things like inventory tracking, staff scheduling, and membership management.

Don’t forget to factor in customer support and training, too—some providers include robust onboarding, ongoing support, and dedicated account management as part of higher-tier plans.

Pricing Structures

Tanning salon software typically follows one of two pricing structures: subscription-based or one-time payment. Subscription models—paid monthly or annually—are the most common, as they often include continuous updates, new features, and customer support without a large upfront investment. However, if your software needs are straightforward and unlikely to evolve much, a one-time purchase might offer better long-term savings. The key is to choose a payment model that aligns with both your current budget and your salon’s growth trajectory.

Tanning Salon Software Is an Investment

Choosing tanning salon software isn’t just an expense—it’s an investment in your salon’s efficiency, growth, and long-term success. The right platform can simplify daily operations, enhance the client experience, and even boost revenue.

While the upfront cost might feel significant, the time saved on scheduling, payment processing, inventory management, and marketing quickly adds up. Plus, as software evolves and new features become available, you’ll stay ahead of the competition and continue providing a seamless, modern experience for your clients.

Top 7 Tanning Salon Platforms

Now that you understand not only which features matter for tanning salon software—but why they’re essential for your business—let’s dive into some of the top options available today!

First up on our list:

Vagaro

Overview: Vagaro offers a fully integrated platform designed to handle every aspect of running a tanning salon with ease. From online booking and automated reminders to point-of-sale, inventory tracking, and marketing tools, Vagaro brings all essential features together in one intuitive system. Its customizable options, multi-location support, and powerful reporting capabilities allow salon owners to streamline operations, delight clients, and make smarter business decisions.

With a user-friendly interface, mobile access, and 24/7 customer support, Vagaro empowers salons to focus on growth and client satisfaction—helping your business thrive without the complexity of juggling multiple tools.

Price: Starts at $23.99/mo. Free Trial: Yes

TanTrack

Overview: TanTrack is a comprehensive tanning salon software designed to simplify daily operations and enhance the client experience. Key features include online booking, automated reminders, membership management, and a 24/7 self-check-in kiosk, making it convenient for both staff and clients. It also offers employee management tools, equipment control, and cloud hosting to keep operations smooth and secure.

While generally praised for its user-friendly interface and responsive support, some users note occasional software glitches. Overall, TanTrack is a solid, feature-rich option for salons of all sizes.

Price: Starts at $99.99/mo. Free Trial: Free demo available for booking.

Tan-Link

Overview: an-Link is a comprehensive tanning salon software designed to streamline operations and enhance customer experience. With features like integrated point-of-sale (POS) systems, automated EFT processing, online booking, and a self-service kiosk, it empowers salons to operate efficiently and increase revenue. The software also offers robust reporting tools, SMS marketing capabilities, and multi-location support, making it suitable for salons of all sizes. Developed by a former salon owner, Tan-Link addresses industry-specific challenges with innovative solutions. While generally praised for its user-friendly interface and responsive customer support, some users note occasional software glitches.

Overall, Tan-Link is a solid, feature-rich option for salons seeking to automate and grow their business.

Price: Starts at $129/mo Free Trial: Free demo available for booking.

SalonTouch

Overview: SalonTouch is a comprehensive salon management software designed to meet the unique needs of tanning salons. It offers a range of features including appointment scheduling, client management, inventory tracking, and point-of-sale (POS) capabilities. The software supports both single-location and multi-location setups, making it suitable for salons of all sizes. SalonTouch also provides tools for employee management, marketing, and reporting, helping salon owners streamline operations and enhance customer experience.

With its user-friendly interface and customizable options, SalonTouch aims to simplify salon management and support business growth.

Price: $29.99/mo Free Trial: N/a

Appointy

Overview: Appointy is a flexible salon management software that simplifies appointment scheduling and enhances client engagement. It offers 24/7 online booking, automated reminders, and integration with payment platforms like PayPal, Stripe, and Square. The software also supports multi-location management, making it ideal for growing tanning salons.

With a user-friendly interface and mobile app access, Appointy streamlines operations and improves customer experience. It's a solid choice for salons seeking efficient scheduling solutions.

Price: Starts at $0.00/mo Free Trial: Yes

Insight Salon Software

Overview: Insight Salon Software offers a full suite of tools designed to streamline salon and spa operations. It provides features such as appointment scheduling, client management, point-of-sale (POS) systems, inventory tracking, and employee management. The software also includes marketing tools like email campaigns and automated reminders to enhance customer engagement. With over 30 years of industry experience, Insight is known for its user-friendly interface and customizable options to suit various business sizes and needs. Users appreciate its extensive reporting capabilities, offering over 300 customizable reports to analyze business performance. While the mobile app is functional, some users have noted that it could benefit from additional features and improvements.

Overall, Insight Salon Software is a robust solution for businesses seeking comprehensive management tools and detailed analytics.

Price: Starts at $25/mo Free Trial: Demo available for booking.

Touch-n-Tan

Overview: Touch-n-Tan is a pioneering salon software solution that revolutionizes tanning salon operations by offering 24/7 self-service capabilities. Its intuitive touchscreen interface allows clients to check in, select services, and make purchases independently, reducing labor costs and enhancing customer convenience. The software integrates seamlessly with key fob and mobile access systems, enabling secure, round-the-clock facility entry. Touch-n-Tan also features automated membership renewals, targeted messaging, and bulk communication tools, empowering salon owners to engage clients effectively.

With a reputation for reliability and an A+ rating from the Better Business Bureau, Touch-n-Tan is an ideal choice for salons seeking to operate efficiently and increase profitability through automation.

Price: N/a Free Trial: N/a

Final Checklist: How to Choose the Right Tanning Salon Software

No matter which platform you pick, your tanning salon software should be flexible enough to adapt to your business and scale as you grow.

To help you make the best choice, here’s a quick, easy-to-use checklist of key features and considerations to ensure the software meets both your operational needs and your clients’ expectations:

User-Friendly Interface

• Is the software intuitive and easy for your staff to navigate?

• Does it provide a smooth, convenient experience for clients booking or managing their sessions?

Customization Options

• Can you tailor features, services, and memberships to fit your salon’s unique offerings?

• Does it allow flexibility for different tanning packages, add-ons, or loyalty programs?

Appointment and Scheduling Management

• Does it simplify scheduling with automated reminders for both staff and clients?

• Can clients book, reschedule, or cancel sessions online or via mobile devices?

Payment Processing Integration

• Is processing secure and integrated seamlessly with your system?

• Does it accept multiple payment methods (e.g., credit cards, gift cards)?

Client Management Features

• Can you easily track client session history, skin type, preferences, and progress?

• Does it include CRM tools to build loyalty, send personalized follow-ups, and strengthen client relationships?

Reporting and Analytics

• Does it provide insights into revenue, booking trends, client retention, and staff performance?

• Can you customize reports to track your key performance indicators (KPIs) for the salon?

Inventory Management

• Does it help you monitor tanning lotions, skincare products, and retail stock levels?

• Can it alert you when inventory is low or automatically reorder popular items?

Marketing Tools

• Does it include email and SMS campaigns, promotions, and loyalty program management?

• Can you track the results of your marketing efforts to see what drives bookings and sales?

Compliance and Security

• Does the software protect sensitive client information with secure data handling?

• Does it include tools to ensure compliance with local or industry-specific regulations for client privacy and records?

Customer Support

• Does the software provider offer responsive support through phone, email, or live chat?

• Are there helpful resources like tutorials, FAQs, or a knowledge base for resolving minor issues independently?

Scalability

• Can the software grow with your salon as you add locations, staff, or services?

• Does it offer new features or integrations to meet evolving business needs?

Cost-Effectiveness

• Does the platform fit your budget without sacrificing essential functionality?

• Are there any hidden fees for add-ons, payment processing, or premium features?

Above all, the right tanning salon software should do more than streamline operations—it should empower you and your team to focus on what you do best: delivering exceptional tanning experiences. By freeing up time, simplifying management, and providing actionable insights, the right platform can help your salon run smoother, delight clients, and grow revenue.

Ready to see the difference for yourself? Start a complimentary trial with Vagaro today and discover how the right software can elevate your salon’s success every step of the way.

Best Tanning Salon Software FAQs

1. What is tanning salon software?

Tanning salon software is a digital platform that helps salon owners manage appointments, client records, payments, inventory, marketing, and staff, all in one system.

2. Why should I invest in tanning salon software?

**It streamlines operations, reduces administrative workload, enhances client experience, and provides insights that help grow your salon’s revenue and efficiency. ** 3. What features should I look for in tanning salon software?

Key features include online booking, appointment scheduling, point-of-sale (POS), client management, inventory tracking, staff management, marketing tools, reporting/analytics, and secure data handling.

4. Can tanning salon software handle multiple locations?

Yes. Many platforms, like Vagaro and Tan-Link, offer multi-location support, allowing you to manage all locations from a single dashboard.

5. Is online booking essential for a tanning salon?

Absolutely. Online booking gives clients 24/7 access, reduces phone traffic, and decreases no-shows with automated reminders.

6. How does tanning salon software help with marketing?

Most platforms include tools for email/SMS campaigns, loyalty programs, promotions, and analytics to track the success of marketing efforts.

7. Can tanning salon software integrate with other tools?

Yes. Top systems integrate with accounting software, email platforms, payment processors, and calendars to reduce manual work and streamline operations.

8. Is it secure to store client information in tanning salon software?

Reputable software ensures secure data handling and compliance with privacy regulations, protecting sensitive client information and payment data.

9. How much does tanning salon software cost?

Costs vary depending on features, number of users, and subscription plans. Many providers offer tiered pricing, with entry-level packages for small salons and advanced plans for larger operations.

10. Can I try tanning salon software before committing?

Yes. Many platforms, including Vagaro, TanTrack, and Tan-Link, offer free trials or demos so you can explore features before purchasing.

11. Does tanning salon software help with staff management?

Yes. Features often include employee scheduling, payroll tracking, performance monitoring, and commission management to keep your team organized and motivated.

12. How do I choose the best tanning salon software for my business?

Consider your salon’s size, services, growth goals, budget, and must-have features. Look for user-friendly platforms, reliable customer support, scalability, and integrations with existing tools.